Job Profile:

Administrative Operations Specialist 3

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$80,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor’s degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Salary range: $65,000 – $80,000 per year; offer dependent on experience

We are seeking a candidate who is compelled by the ASU Charter and believes that innovation in higher education is possible when an institution places students at the center of its operations and strategy.

This position reports to the Director of Academic Enterprise Enrollment Solutions and works closely and collaboratively with stakeholders to plan, direct, organize, and execute against project requirements; identifies and acquires necessary resources and coordinates efforts by all parties to ensure timely delivery of project outcomes in accordance with the university’s strategic objectives. This position will manage a mix of short-term and long-term projects and special initiatives on behalf of Academic Enterprise Enrollment leaders.

The ideal candidate will have strong project management and organizational skills, a track record of handling multiple initiatives, and the ability to work through challenges with persistence. They must be comfortable working both independently and in team settings, have strong diplomacy skills, and effectively balance and focus on objectives in an environment where projects compete for priority.

This role offers an exciting opportunity to blend traditional project management with high-level strategic initiatives, driving innovation and impact within ASU’s enrollment operations. If you thrive in a fast-paced, dynamic environment and are passionate about using technology and strategy to support student success, we encourage you to apply.

This is an in-person position based in Tempe, Arizona.

Essential Duties:

• Plans, develops, implements, and manages a project team through complete task definitions, work requirement identification, and assignments.
• Translates the needs and vision of the Vice President and Deputy Vice President into actionable plans for execution, ensuring alignment with AEE’s strategic goals.
• Works closely and collaboratively with key stakeholders to define project scope, strategy, budget, and outcomes; identifies critical resource expertise and targets appropriate internal and/or external sources to ensure optimal outcomes.
• Organizes cross-functional teams and manages multiple projects, including those requiring input from executive leadership.
• Establishes and continually monitors/manages project expectations with team; assigns tasks and identifies issues for resolution to ensure optimal team effectiveness
• Prepares and maintains all project status reports and schedules; tracks milestones, deliverables, critical paths, and dependencies while adjusting expectations as needed. Respond to inquiries regarding project status and ensure compliance with regulatory requirements.
• Ability to utilize agile and waterfall methodologies where appropriate and recommend which method is best for a given project. Also determines how best to blend methodologies to manage unique projects and meet goals.
• Research and synthesize background materials to prepare leadership for key meetings with university executives, industry partners, and government representatives.
• Identifies risks to project outcomes and develop strategies to mitigate or adapt to these challenges. Responds to all inquiries regarding project status; prepares and responds to all regulatory reporting/filings to ensure compliance.
• Prepares post-project reports, budget allocations, and summaries to ensure timely dissemination of information to all interested parties.

Desired Qualifications:

• Evidence of Project Management certifications such as PMP, PPM, CSM, CAPM, CSPO, or SAFe Agilist.
• Demonstrated experience working closely with executive-level leadership.
• Proven track record of managing multiple projects requiring participation and input from various stakeholders. Demonstrated use of CRM, SIS or project management systems.
• Excellent communication skills, with a strong ability to present ideas clearly and confidently, including a high level of comfort with public speaking and engaging varied audiences.
• Strong ability to research, synthesize information, and ask probing questions.
• Education domain knowledge, especially in higher education enrollment processes.
• Experience working with solutions in highly regulated industries (e.g., healthcare, finance).
• Evidence of effective communication skills.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts. May be required to perform tasks in the field within and/or across university campuses.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$15332.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.