Department: Education and Public Program
Reports to: Director, Education and Public Engagement
Job Type: Regular – Full Time
Job Classification: Hourly (Non-exempt)
Workplace Location: Los Angeles – Academy Museum
Compensation: $25.03 per hour
Summary/Objective:
The Specialist, Education will be an essential participant in the conception, planning, and implementation of the Museum’s education programs. This position provides both general and programmatic administrative support for ongoing and frequent education programs. Primary responsibilities include scheduling, maintaining organized files and communications, ordering supplies, tracking expenses against budgets, and providing programmatic support. We are seeking an energetic, responsible, detail-oriented, and highly organized candidate for this role. This position requires at least three (3) days per week onsite.
This position is represented by a union.
Essential Functions of the Job:
- Support the Director, Education and Public Engagement and Education and Public Engagement Department with scheduling meetings, preparing meeting agendas, note-taking, and tracking action items and follow-ups.
- Coordinate office processes, including ordering supplies, budget tracking, processing invoices, and maintaining organized files.
- Support the departmental organization by maintaining a master education program calendar, utilizing tools such as Airtable, Microsoft Outlook calendar, and Dropbox; creating program run-of-shows, handling program-specific logistics, and managing the Museum Education general email inbox.
- Assist with logistical arrangements, including travel coordination for visiting filmmakers, artists, and guests.
- Work collaboratively across departments to ensure effective and efficient communication and processes in support of education programming.
- Help maintain filing systems, records, and attendance data for education and public programs.
- Support programs on an as-needed basis.
- Ensure wide accessibility for programs via accommodations.
Required Competencies:
- A bachelor’s degree is required; equivalent experience will be considered in lieu of a degree.
- Minimum of 2 years’ experience in an administrative role supporting a department.
- Knowledge of museum education best practices.
- Ability to multitask, manage projects, and move work forward in a timely and efficient manner.
- Intermediate experience with PC’s and Microsoft Office Suite.
- Familiarity with Airtable or similar project management systems.
- Strong organization skills and attention to detail.
- Enjoys working in a collaborative environment and identifies as a team player.
- Ability to work effectively with a variety of contractors, artists, and staff.
- Experience cultivating high-profile speakers.
- Availability to work evening and weekend programs.
- Commitment to diversity, equity, accessibility, and inclusion.
Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.
Benefits:
- Comprehensive medical, dental, and vision coverage.
- Life insurance.
- 15 days of PTO, plus company paid holidays.
- Additional time off including summer hours, winter hours, and a cultural floating holiday.
- Paid sick leave.
- Paid parental leave.
- 401k retirement plan with a company match.
- Clean Air Commuter Program.
- Employee Assistance Program through CompPsych Guidance Resources.
- Wellness benefits through Cigna Healthcare.
- Free access to 16,000+ online courses through LinkedIn Learning.
- Free Academy membership screenings.
- Free tickets and screenings at the Academy Museum.
- Employee discounts through LifeMart and Working Advantage.
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