Open Date: 10/02/2025

Requisition Number: PRN43240B

Job Title: Training and Development Coord

Working Title: Instructional Designer & Training Coordinator

Career Progression Track: E

Track Level: 

FLSA Code: Professional

Patient Sensitive Job Code? No

Standard Hours per Week: 40

Full Time or Part Time? Full Time

Shift: Day

Work Schedule Summary: 

VP Area: President

Department: 00289 – Development

Location: Campus

City: Salt Lake City, UT

Type of Recruitment: External Posting

Pay Rate Range: 60000.00 to 80000.00

Close Date: 01/02/2026

Priority Review Date (Note – Posting may close at any time)

Job Summary

About University of Utah Advancement:

Mission:

We generate engagement and philanthropic support to advance the University of Utah’s priorities.

Vision:

By 2028, we will be a top 10 public advancement organization and a premier place to work, engage, and support.

Core Values:

Belonging

• We are a safe community for our best selves;
• We honor and embrace our varied experiences;
• We connect with, listen to, and learn from one another.

Collaboration

• We are one advancement community, and we partner with each other;
• We are united in decision-making processes and information sharing;
• We respect and utilize one another’s expertise, talent, and skills.

Empowerment

• We are entrusted to make informed decisions and move forward;
• We encourage and advocate for ourselves and one another;
• We have access to resources for professional growth and development.

Integrity

• We commit to follow professional and ethical standards;
• We respect personal values;
• We communicate with transparency and accountability.

Responsibilities

Instructional Design (65%)

• Collaborate with subject matter experts (SMEs) to:
  • Update existing training solutions
  • Create new training solutions
  • Enhance just-in-time training materials (knowledge base articles, just-in-time training gif reference list, etc.)
• Apply established systematic instructional design theories and models (ADDIE, backward design, Dick & Carey) to training solutions and products including but not limited to:
  • Write measurable instructional outcomes & objectives
  • Align assessments and instructional content with outcomes and objectives
  • Author learning experience content in collaboration with SME
  • Lead iterative process to integrate feedback
  • Prepare training solutions for deployment (i.e. video post-production, image editing, Universal Design for Learning, etc.)
• Align training facilitator with identified design and deployment strategy
• Serve as a project manager for training solution development. Establish deadlines for project completion. Document progression of assigned tasks for review by leadership, collaborators, and others
• Identify areas for improvement in existing training products, recommends solutions to improve effectiveness, and employs strategies to integrate recommended changes
• Maintain professional Instructional Design competencies, trends, and tools
• Performance of other tasks as assigned by the Director of Talent Enhancement

Training Coordinator (30%)

• Deliver CRM new user onboarding training and, in collaboration with University Advancement’s Information Services team, coordinate and/or grant CRM access
• Facilitate ongoing CRM training and other training solutions as needed
• Coordinates and facilitates full spectrum of training implementation: training calendar (event and facilities), attendance tracking, implementing evaluations, etc.
• Coordinates and facilitates marketing efforts and products to promote training opportunities (intranet resources, participant recruitment, and registration tools) in collaboration with Talent Enhancement team members
• Communicate CRM updates and training opportunities to university development staff as identified by Information Services and Talent Enhancement leadership
• Conduct annual training reviews with University Advancement leadership and/or SMEs to assist in ensuring training assignments are accurate for each group:
  • Assess compliance status
  • Assign compliance specific training solutions
  • Communicate compliance status and requirements
  • Deactivate accounts based on compliance status
• Implement non-CRM new employee onboarding tasks in coordination and collaboration with other departments
• Enroll new and existing employees in professional development memberships
• Assemble and deliver onboarding SWAG to hiring managers
• Facilitate new employee orientation
• Coordinate new hire confidant/buddy relationship in close collaboration with Administration team
• Schedule new employee cohort participants and content sessions
• Schedule and coordinate new employee experience check points

Other Duties (5%)

• Performance of other tasks as assigned by the Director of Talent Enhancement

About University of Utah Advancement:

Mission:

We generate engagement and philanthropic support to advance the University of Utah’s priorities.

Minimum Qualifications

Minimum Qualifications:

Bachelor’s degree in Human Resource Management or related area plus two years of training experience or equivalency (one year of education can be substituted for two years of related work experience) required. Supervisory, project management and training development skills required. Demonstrated human relations and effective communication skills are also required.

This position is not responsible for providing patient care.

Applicants must demonstrate the potential ability to perform the job’s essential functions as outlined in the position description.

Preferred Qualifications:

• Master’s degree in a related area is preferred.
• MS degree in Instructional Design, Adult Education or related degree.
• 3 years related experience

This position is not responsible for providing patient care.

Applicants must demonstrate the potential ability to perform the job’s essential functions as outlined in the position description.

Preferences

Type: Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.