Job details

Description

At the Monterey Bay Aquarium, we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices, working together, increases our capacity to serve our visitors and fulfill our mission. We welcome people from all walks of life into our team and strongly encourage people of color, LGBTQ+ individuals, veterans, and people with disabilities to apply.

Job Summary:

Under limited supervision, support Education Program development and delivery; coordinate various events and systems, including but not limited to communication, scheduling, logistics, and purchasing; individual assignments will vary; perform other duties as required. This role is critical in maintaining the business needs of a large, dynamic division and will work across the division to provide administrative support.

Core Activities:

• Coordinate all aspects of cross-divisional meetings, such as those related to strategic initiatives, including scheduling and consistently communicating with Education staff, Aquarium staff, and external partners.
• Coordinate all aspects of various Education Programs events, such as meals and celebrations for program participants.
• Deliver short-term educational sessions to program participants, both on site and in the community. Represent the Education division at various community events, Aquarium events, and program recruitment events.
• Lead purchase of food, supplies, and equipment for Education programs and the Bechtel Education Center with great attention to product sustainability and waste, including inventorying supplies and equipment.
• Prepare a wide variety of Education correspondences, proofread communications related to Education, and take minutes at formal and informal meetings.
• Serve as the Education division’s first point-of-contact and liaison with all levels of staff, colleagues, and the public to coordinate meetings, facilitate introductions, and appropriately filter and direct requests.
• Coordinate and schedule meetings for the Education Vice President and VIP visits to the Bechtel Education Center.
• Develop and maintain standard operating procedures for various aspects of work, including eco-friendly food and materials purchasing. Represent the Education Division on Aquarium-wide sustainability initiatives.
• Assist in participant check-in and attendance tracking, using database software such as Salesforce.
• Assist in contract development, tracking, and reporting, in collaboration with the Education Operations team. Recommend improvements for departmental and divisional financial processes.
• Assist in the set-up and maintenance of technology, such as iPads and cameras, and in preparing program spaces and materials.

Preferred Knowledge, Skills & Abilities (KSAs):

• Bachelor’s degree or equivalent combination of education, training, and experience
• Minimum 3 years’ office administration or project support experience
• Experience in project, data and budget management programs and softwares
• Excellent organizational and communication skills
• Excellent collaborative skills, especially in working with and maintaining positive relationships with internal colleagues and external partners
• Ability to maintain confidential information with discretion, integrity, and diplomacy
• Ability to converse in another international language (Spanish, Chinese, Japanese, French, German, Portuguese, etc)
• Must be comfortable in fast-paced, high-volume environment
• Able and willing to work weekends and holidays
• Ability to work within, and maintain Monterey Bay Aquarium’s Core Values

Physical Requirements to Perform Essential Job Functions:

• Typical office equipment
• Constant sitting, standing, walking, bending
• Occasional unassisted lifting up to 50 lbs
• Typical office environment, main aquarium and exhibits, occasional offsite events

Hourly Compensation Range:

$25.00-$28.37 USD per hour. Starting rate will vary based on previous experience and relevant skills/knowledge set.

Qualifications

Education

Preferred

Bachelors or better.

Equal Opportunity Employer

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